How To Plan And Deliver Your Own Sporting Event

Delivering a good sporting event is not easy and it is easy to overlook vital aspects. Click here to find out how to plan and deliver the best event possible.

How To Plan And Deliver Your Own Sporting Event

Sporting events are a great way to get the community together for a light-hearted, fun and competitive sporting occasion. No matter whether you are planning a football league, a fun run or even a small, one-time-only badminton gala – it’s sure to be a great success if you take the time to plan the event properly and allow for all eventualities.

Because – believe us – there will be eventualities, things that you have not accounted for and threaten to derail the whole occasion. As an event organiser, you need to do everything in your power to counteract these eventualities and ensure your event is not the talking point of the town for the wrong reasons.

Before we start, however, we should admit that if it’s mass participation sporting events that you are interested in, you should find a strong and trusted event organiser. This is not an indication of your own abilities – far from it – but if you have never organised an event before, it’s always best to get help from people who do it for a living and know how to do it well.

If it is a little smaller than this and you are adamant about taking the route alone, however, then here are the ten steps to follow to give yourself a good chance of success:

Select The Appropriate Dates

The first thing you need to do is take a look at the timetable of your local area and ensure that there are no other events that will clash with your own. Dates are important, too, if this is going to be an outside sporting event. You can put on a great event, but it won’t go down very well if everyone’s wet and shivering in mid-winter!

Find Out What Sport Will Resonate

When it comes to the sport itself, you should also have a look at your preferred participants and the feeling of the local area. You could be the biggest rugby fan in the world, but the town in which the event is taking place might have never seen a game. Ask around and go for the sport that best suits the community.

Choose An Appropriate Venue

Your venue needs to fit the sport, the dates, as well as the capacity of your participants. In addition to this, you need to host the event in a venue that is easy to get to and has adequate parking for the number of people who are going to show up.

Get Insurance!

Halt! Before we go any further, we have to mention the “I” word. Insurance is crucial for sports event organisers, as it will help you pay for any damage, costs and expenses should any arrive. This is about being prepared for any eventuality, remember, and finding the right type of insurance for events  is the best way to do this.

Pay Attention To Safety And Security

Speaking of insurance, it’s best to do everything you can to ensure all of your workers, participants and contractors are working under the proper health and safety regulations. Do your research and make sure you understand everything before you even think about putting on the event.

Gather Enough Supplies

One thing that often goes wrong during big events is the number of supplies. Think about how many people are going to your event. You’ll need to cater to all of these people – including a crowd – and ensure you have more than enough supplies for all of them.

Form A Good Team

A sporting event is only as good as the team that puts it on. You need to make sure you are not a one-man band, and you have a good circle of people around you, able to pinpoint things you have missed or overlooked. Think about the scope of what you are trying to achieve, ask people you know and trust and give everyone equal power to ensure teamwork is prioritised.

Promote The Event Everywhere

Once you have achieved all of this, you will want people to actually turn up! Make sure you promote the event as much as you can, namely through local newspapers or radio stations. As well as this, make sure you work out how to promote events on social media and utilise all of those platforms to spread awareness as far out as you can.

Talk To Your Participants

Another aspect that is overlooked by some organisers is communication with the people that are going to be turning up. By reaching out to people directly, you can let them know specifics on rules, and regulations, as well as the dates and the timetable of the day itself. You don’t want any confusion, so get in there early and communicate.

Review, Review, Review

Lastly, make sure you review everything. Seriously, there is so much to think about and consider, so you’re bound to have missed something the first time around. Review absolutely everything you have done and make sure you leave no stone unturned.